ICQ 2019 CAMEROUN - PART 2

réponse obligatoire

Question 1

Renseignez votre index/Key in your staff index

réponse obligatoire

Question 2

From what I know, FAO’s Travel policies and procedures, including class of travel, are being consistently applied to all travel administered and approved by the office. TRIP security clearances, FAO Air Travel Operational guidelines and completion of BSAFE on-line training are checked by supervisors before any travel advance approval.

réponse obligatoire

Question 3

An annual procurement plan (PP) and a LoA plan for the office and the projects under its
responsibility have been prepared, taking into consideration the Project Cycle Guidelines

réponse obligatoire

Question 4

Procurement plan is pro-actively used by the office procurement officers to ensure appropriate inputs and services are procured and implemented in a timely manner.

réponse obligatoire

Question 5

The PP document is shared with CSDA when
necessary and/or appropriate

réponse obligatoire

Question 6

Authorized Official (ADG RR and FAOR in the country), Buyers, BH, LTOs, Project Managers
and LPC Members roles and responsibilities are defined and understood

réponse obligatoire

Question 7

Any changes in procurement and LoA policy, procedure and functionality (including GRMS), as notified by CSDA, are applied.

réponse obligatoire

Question 8

A Local Procurement Committee (LPC) and Tender Opening Panel (TOP) have been
established.

réponse obligatoire

Question 9

All procurement actions are properly initiated as per MS502 and technical specifications are cleared with the relevant LTO.

réponse obligatoire

Question 10

All Letters of Agreement adhere to MS507 and appropriate Quality Assurance review is undertaken prior to issuance.

réponse obligatoire

Question 11

Purchase Orders, Contracts and LOAs are duly monitored using the DO Dashboard reports and delays are followed-up.

réponse obligatoire

Question 12

Poor performance is systematically documented as part of the supplier and appropriate performance assessment.

réponse obligatoire

Question 13

Effective monitoring and control arrangements are in place to ensure compliance with financial rules
and regulations as well as the accuracy of transactions posted in GRMS.

réponse obligatoire

Question 14

You are aware of and comply with FAO financial rules, policies and procedures for the processing of
transactions and their recording in FAO’s accounting system

réponse obligatoire

Question 15

The office operates only those Bank Accounts approved by Director CSF and has not entered
into any additional contracts for banking services without the approval of CSF.

réponse obligatoire

Question 16

Establishment of Petty Cash and Outposted Petty Cash are only made after approval of a CSF Officer.

réponse obligatoire

Question 17

Reconciliations for bank, petty cash and outposted petty cash accounts are regularly
undertaken, documented, reviewed and approved on a timely basis. Balances on petty
cash and outposted cash accounts do not exceed the approved limits set out in the FAO
Handbook or as separately approved by the Director of Finance.

réponse obligatoire

Question 18

Replenishments for the local Bank Accounts have been requested on time to ensure that the imprest bank account is not overdrawn.

réponse obligatoire

Question 19

Employees are only given cash advances (not to exceed USD 10,000) to take into the field for further
distribution to beneficiaries when no other payment option is available

réponse obligatoire

Question 20

Operational advances (OA) are settled within the prescribed period of 90 days and are adequately
tracked and monitored on a monthly basis.

réponse obligatoire

Question 21

All payments made by the office are in accordance with FAO financial procedures and have corresponding supporting documentation.

réponse obligatoire

Question 22

Payments are made only to persons or legal entities to whom they are due, who are the persons or
entities with whom the Organization has contracted or their legal representatives.

réponse obligatoire

Question 23

The office uses the least risky, most efficient method of payment, particularly EFT when available in the country.

réponse obligatoire

Question 24

Payments via unmatched invoices are avoided as much as possible and used only when allowed by the financial rules.

réponse obligatoire

Question 25

Financial reports to resource partners are prepared, reviewed and approved in line with project
agreement conditions and applicable financial rules, policies and procedures and within agreed
timetables.

réponse obligatoire

Question 26

A Financial Risk Assessment has been done internally by the Administrative Officer (AFAOR
Administration) and has been taken into consideration while creating the Fraud Prevention
Plan and implementing the Segregation of Duties on the Procure to Pay Cycle.

réponse obligatoire

Question 27

You have been made aware of the Administrative Circulars: ‘AC2013/27-Protection from Sexual Exploitation and Sexual Abuse (PSEA)’, AC2018/02 Zero tolerance on sexual harassment and sexual exploitation or abuse and ‘AC2019/01-Policy on prevention of sexual harassment’

réponse obligatoire

Question 28

You have completed the following online training courses on ‘Ethics and Integrity at the United Nations’, ‘Prevention of Harassment, Sexual Harassment and Abuse of Authority’ and ‘Prevention of Sexual Exploitation and Abuse’

réponse obligatoire

Question 29

There is a Protection from Sexual Exploitation and Abuse (PSEA) Focal Point/Alternate appointed for your office, pursuant to Administrative Circular 2013/27

réponse obligatoire

Question 30

Non state potential Operational Partners (OP) fill in the OP Declaration certifying that it will
take all appropriate measures to prevent sexual exploitation or abuse of any direct beneficiary of
the FAO projects or programmes or to any persons related to such beneficiaries, by its employees or any other persons engaged under the project. The signed form is submitted to the Partnership Division in HQS for a due
diligence screening in accordance with FAO and UN principles for partnerships

Question 31

Any other comment related to risk management is welcome in this last section. Thanks for your contribution